Disputes can arise between landlords and tenants in private rented accommodation. In many cases, they can be resolved informally between both parties. However, sometimes a third party is needed to hear both sides and recommend a resolution. This document outlines how to deal with such disputes in private residential tenancies and where to get help.
Most private residential tenancies are covered by the Residential Tenancies Act 2004. All such tenancies should be registered with the Private Residential Tenancies Board (PRTB) which provides a dispute resolution service (see below).
The Act does not apply to tenants who live in their landlord’s home or to tenants of local authorities or other social housing providers. However, the Residential Tenancies (Amendment) (No. 2) Bill 2012 (pdf) proposes to amend the Act and to bring many tenancies in the voluntary housing sector under the remit of the PRTB.
If a dispute arises between you and your landlord, you can first try to resolve it between you. Make sure that you are aware of your rights and obligations, that you know what you want to say and that your facts are correct. It may be useful to write to your landlord giving details of your complaints and providing any evidence needed to back up your points, such as photographs or receipts for repairs. Keep a record of all contacts between yourself and your landlord, including copies of all correspondence and documents.
If you cannot resolve the dispute in this way, you may need outside help.
The Private Residential Tenancies Board (PRTB) offers a dispute resolution service to landlords and tenants. Any agreement reached with its help, or adjudicated by it, is legally binding on both parties. Landlords, tenants or other parties who have been directly affected, such as neighbours, can initiate the process. Landlords must be registered with the PRTB to use the service but tenants can use it even if their landlord has not registered the tenancy.
The service covers disputes about deposits, lease terms, termination of tenancies, rent arrears, market rents, complaints by neighbours, breaches of statutory obligations by either landlord or tenant and any other matters related to the tenancy. It can also deal with disputes about terms of a lease or other tenancy agreement that are not specified in the Residential Tenancies Act 2004. You do not need legal representation when taking a case to the PRTB.
Certain types of dispute have defined limited periods. The PRTB may extend these limits in exceptional circumstances.
There are 2 stages to the PRTB’s dispute resolution process. Stage 1 is confidential mediation or adjudication. The parties (landlord and tenant) can decide which method they prefer. If the parties do not wish to accept the mediator’s or adjudicator’s decision, the dispute can be appealed to the Stage 2, which is a public hearing by a 3-person Tenancy Tribunal. This appeal must be made within 21 days.
A mediated agreement or the decision by an adjudicator or the Tribunal results in a determination order from the PRTB. Determination orders are enforced through the Circuit Court. You can appeal a Tribunal decision to the High Court, but only on a point of law.
Mediation means that an impartial mediator helps the parties to come to an agreement together. It can only go ahead if the PRTB considers it to be the most appropriate means of resolving the dispute and if both parties agree to it. You can opt for face-to-face mediation or fast-track telephone mediation.
The mediator aims to help both sides to reach a resolution that is acceptable to everyone. A report of the mediation is sent to each side, along with a letter of acceptance and a letter of rejection of the proposed agreement. There is a cooling-off period of 21 days, after which the parties must return either the acceptance letter or the rejection letter to the PRTB. If both accept the mediation agreement, it becomes a legally binding determination order of the PRTB.
If the two parties do not agree to the mediation process, or if the PRTB decides that mediation is not the best option, the case goes to adjudication. This means that an adjudicator makes a decision, which may or may not reflect any agreement reached between the parties. The parties then decide whether they are willing to accept this decision.
The adjudicator is appointed to investigate the case fully. Based on the evidence and witnesses of the two parties, the adjudicator decides how the dispute is to be resolved. In some cases, a paper-based assessment process is used.
As with the mediation process, the adjudicator's report is sent to both parties, along with letters of acceptance and rejection, one of which must be filled out and returned to the PRTB within 21 days. If both accept the adjudication decision, it becomes a legally binding determination order of the PRTB.
Read more in the PRTB’s FAQs on dispute resolution.
The Tenancy Tribunal is the second stage of the PRTB dispute resolution service. A dispute can be referred to the Tenancy Tribunal for any of the following reasons:
If your case is to go before the Tribunal, the PRTB will notify you in writing. This letter tells you the date, time and venue of the hearing and gives an outline of the dispute and of the procedures that will be adopted at the hearing.
The decision of the Tenancy Tribunal is issued to all parties as a determination order of the PRTB and is legally binding. You can view determination orders on the PRTB website. Tribunal decisions can only be appealed to the High Court on a point of law and the appeal must be lodged within 21 days.
Read more in the PRTB’s Tribunal FAQs.
The Circuit Court is responsible for the enforcement of PRTB Determination Orders. If any of the parties do not comply with a determination order, they can be reported to the PRTB, which can apply for a Circuit Court Order directing them to comply. You can also apply to the Circuit Court directly if you are affected by someone's failure to comply with an order. Read more about enforcement of orders, including a set of FAQs.
Fees for applying to the PRTB are as follows:
If you get legal representation for an appearance before the Tenancy Tribunal, you must pay for it yourself.
Threshold’s services are free of charge.
Threshold’s leaflet Resolving
problems during your tenancy (pdf) covers many of the issues that may
arise. The PRTB publishes a checklist
for tenants on how to prevent disputes, along with a similar checklist
PO Box 47
Tel:+353 (0) 818 30 30 37
Fax:+353 (0) 818 30 30 39
To report a failure to comply with a Determination Order, either contact the PRTB or apply directly to the Circuit Court.
For information and advice about problems with your tenancy, contact Threshold in the following ways: